The AI Office: Your Complete Operations Team for €1,199/Month

The AI Office: Your Complete Operations Team for €1,199/Month

If you run a small or mid-sized business in Germany, you already know the math. Hiring even a part-time operations assistant costs €3,000–€5,000 per month once you account for salary, social contributions, benefits, and the endless overhead of employment. That’s for a human who works 20 hours a week, needs training, takes sick days, and eventually moves on.

The AI Office costs €1,199 per month. It works around the clock, never calls in sick, and covers five operational modules that most SMBs desperately need but can’t afford to staff properly.

This isn’t a chatbot. It’s not a prompt you paste into ChatGPT. It’s a deployed AI operations manager — built on Hermes Agent, running in your infrastructure, connected to your tools, doing actual work.

What the AI Office Actually Does

The AI Office is a bundle of five operational modules, each targeting a specific pain point that eats hours of your week. You can subscribe to individual modules or run the full stack at a significant discount.

Email Ops — €299/month

Your inbox should not be a full-time job. Email Ops triages inbound messages, drafts responses based on your tone and past replies, flags urgent items, and archives the noise. It doesn’t just suggest — it acts. Routine inquiries get answered. Meeting requests get slotted. Newsletters get sorted. You review the important stuff and ignore the rest.

Calendar — €199/month

Calendar module handles scheduling conflicts, suggests optimal meeting blocks, sends reminders, and manages cancellations automatically. ItSyncs across platforms and keeps your time protected. No more email ping-pong to find a slot that works.

CRM Pipeline — €249/month

Leads come in. Most get forgotten. CRM Pipeline tracks every inbound lead, updates deal stages, sends follow-ups, and surfaces deals that need attention. It connects to your existing CRM or runs one standalone. Either way, nothing falls through.

Document Management — €199/month

Proposals, contracts, invoices, internal docs — Document Management organizes, versions, and retrieves files on request. Need last quarter’s invoice? Ask in Telegram. Want a draft proposal based on a previous template? Done. It’s a filing system that actually works because you can talk to it.

Financial Ops — €249/month

Invoice tracking, expense categorization, payment follow-ups, and weekly financial summaries. Financial Ops doesn’t replace your accountant — it replaces the hours your team spends chasing numbers so the accountant can do their real job.

The Full Bundle — €1,199/month

Running all five modules costs €1,199 per month, saving €395 compared to à-la-carte pricing. More importantly, the modules work together. Email Ops feeds CRM Pipeline. Calendar integrates with Email Ops for scheduling. Document Management supports Financial Ops with invoice retrieval. The full bundle is an operations system, not five disconnected tools.

You can see the full breakdown on the AI Office page or jump straight to pricing.

The Cost Comparison: Human Assistant vs. AI Office

Let’s be concrete about the numbers, because German SMBs think in net costs.

A part-time operations assistant (20 hours/week) in Germany:

• Gross salary: ~€2,000–€2,500/month
• Employer social contributions: ~€800–€1,000/month (pension, health, unemployment, care insurance)
• Recruitment costs: €2,000–€5,000 one-time (amortized)
• Training time: 2–3 months of reduced productivity
• Total effective cost: €3,000–€5,000/month, minimum

And that’s for a single person who can only do one thing at a time, needs supervision, and will eventually need to be replaced.

The AI Office at €1,199/month:

• No social contributions. No employment contract. No severance risk.
• No training period. It starts working in hours, not months.
• No downtime. It runs 24/7 across all five modules simultaneously.
• No churn risk. Your operational knowledge stays in your system.

This isn’t about replacing humans wholesale. It’s about the 60-70% of operational work that is repetitive, well-defined, and exactly the kind of thing that shouldn’t require a salaried person.

How Hermes Agent Powers the AI Office

The AI Office isn’t a collection of APIs duct-taped together. It’s a single Hermes Agent — an open-source, self-hosted AI agent — deployed per client and configured for your specific operational context.

Here’s why that matters:

Single context. The agent that handles your email knows about your calendar. The agent managing your CRM understands which documents your finance team sent last week. There’s one operational brain, not five separate tools that can’t talk to each other.

Self-hosted. Your agent runs on infrastructure you control. In Germany, this typically means a Hetzner or IONOS server. Your data doesn’t leave the EU. This matters for DSGVO compliance, and it matters for trust.

Telegram-native. You interact with your AI Office through Telegram — the same way you’d message a colleague. “Move the 2pm to Thursday.” “Draft a reply to Schmidt about the Q3 proposal.” “What’s outstanding on the Weber invoice?” You get an answer, and the action happens.

Configurable and extendable. Every module can be customized. Your email triage rules, your CRM stages, your document templates — the agent learns your operations, not the other way around.

”But I Already Use ChatGPT”

This is the most common objection, and it’s worth addressing directly.

ChatGPT is a conversational AI. You ask it questions, it generates text. It’s excellent at that. But ChatGPT cannot:

• Access your inbox and triage 200 emails while you sleep
• Update your CRM when a lead replies with interest
• Send payment reminders for overdue invoices
• Book meetings by coordinating availability across three calendars
• File documents into the right folders and retrieve them on voice command

ChatGPT is a tool you use. The AI Office is a worker that does things for you. The distinction is fundamental.

When you ask ChatGPT to “write a follow-up email,” you still have to copy it, find the right thread, decide if the tone is right, and send it. When you tell the AI Office “follow up with the three leads from last week,” it finds the leads, drafts emails matching your tone, and sends them — after you approve, or automatically if you’ve set that rule.

The AI Office is not competing with ChatGPT. It’s built on large language models, including the same ones that power ChatGPT. The difference is in the deployment: Hermes Agent wraps those models in an operational system that connects to your tools, follows your rules, and executes multi-step workflows autonomously.

Think of it this way: ChatGPT is a calculator. The AI Office is an accountant.

Who This Is For

The AI Office is designed for DACH-region SMBs with 5–50 employees — companies that have outgrown the founder-doing-everything phase but can’t justify a full operations team. If you’re spending more than 10 hours a week on email, scheduling, CRM hygiene, document wrangling, or invoice chasing, the AI Office will give you that time back.

It’s also for founders who are tired of being their own assistant. You didn’t start a business to spend three hours a day on admin. But you also don’t have the volume to hire someone reliable for that work. The AI Office fills that gap at a price that makes sense.

Getting Started

You don’t need to commit to the full bundle on day one. Most clients start with the module that hurts most — usually Email Ops or CRM Pipeline — and add modules as they see the automation working.

Visit the AI Office page to see each module in detail, or go straight to pricing to compare tiers.

If you want to talk through which module makes sense for your operation, book a discovery call. No sales pressure, no pitch deck. Just 30 minutes to figure out if this fits.

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Ready to stop doing operations work that a machine can handle better? Book a Discovery Call.